The following example illustrates how the 'Closing' of TOPS WorkOrders results in the "consumption" of Inventory within Abacus 21's Inventory System.
Note: If your installation has already been utilizing the TOPS WorkOrder module prior to implementing Abacus 21's Inventory-to-Parts Interface for the first time, it is critical to first run a separate Abacus 21 program to set a flag in each already Closed-in-TOPS WorkOrder... as the WorkOrder Parts-Consumption program is established to assume consideration of only "newly-Closed" WorkOrders -- namely, only those WorkOrders that have been closed since the last time the consumption program has been activated.
Contact Abacus 21's Installation Department for assistance in loading and running the TOPS_SetWorkOrders.exe program.
The Abacus Inventory Position for Part P01 (Tank Flap) prior to 'Closing' the WorkOrder:
Now... 'Close' the WorkOrder:
The following shows the Abacus Communications-Exchange Interface Program... after having processed Part P01 (Tank Flap) and P0001 (Plumbing Labor) for WorkOrder 9:
The effect of 'Closing' a WorkOrder can be noticed in the Abacus 21 Inventory-Adjustments Module... where the Parts consumed on a WorkOrder are automatically updated to an Inventory Adjustments 'Batch' (one Batch for each respective WorkOrder).
The Inventory Transactions Menu -
The Adjustments Entry Screen (opening Search):
The Inventory-Adjustments Batch for WorkOrder #9:
Post the Inventory-Adjustments Register -
The resultant Inventory-Adjustments Register:
... and the effect posting it had on the P01 Tank Flap Inventory position:
... and the Audit of "On-Hand":
